2. How to Apply for and Schedule Training Delivery

How to Apply for and Schedule Training Delivery

How to Apply for and Schedule Training Delivery

Individuals, jurisdictions, or agencies wishing to attend residential training or schedule a delivery of a mobile class should not contact a training provider or other agency directly unless they have prior permission from their State Administrative Agency (SAA) State/Territory Training Point of Contact (TPOC).

Requests for residential training may be made for individual participants and/or groups of participants. Mobile training deliveries are only to be requested once a need has been identified and it is certain the hosting jurisdiction can meet the minimum attendance requirements for each requested instance of the course.

Here are generic steps to apply for mobile or residential training or request delivery of a mobile course for your jurisdiction or agency. The process may vary slightly in your state, however, all mobile and residential training must be authorized through your SAA.

  1. Find a course - search the catalog to find the course you need to take.
  2. If you do not have a FEMA SID or cannot remember your FEMA SID, visit https://cdp.dhs.gov/femasid/. There you can register or retrieve your SID number. All participants for FEMA training must have a valid FEMA SID to attend courses, regardless of delivery mode (resident, mobile, or online)
  3. Get approval through your internal chain of command.
  4. Find your SAA TPOC - all courses, other than online courses, must be authorized through your SAA TPOC.
    • Note: If you are a new SAA TPOC, click here for the SAA TPOC Registration Form.
  5. Provide the SAA TPOC with the following information.

    For NTED or CDP courses:

    • Course ID
    • Course Title
    • Training Provider

    For State-sponsored courses:

    • Course ID
    • Course Title
    • Sponsoring State

    For Federal-sponsored courses:

    • Course ID
    • Course Title
    • Sponsoring Agency
    • Point of Contact Information

 

At this point, the process depends upon whether the course is an NTED, CDP, or State/Federal sponsored course.

For NTED Courses:

The NTED courses should have instructions for Resident and Non-Resident Training.

An interested jurisdiction/agency contacts their respective SAA TPOC to request an NTED instructor-led course. It is then at the SAA TPOC's discretion to approve or not approve the training request. If the SAA TPOC agrees to the training request, he/she contacts the training partner directly with information about the specific course to schedule, the number of participants interested in attending the course, and a listing of preferred dates.

Once the SAA TPOC and the training partner agree on course availability and dates, the SAA TPOC informs the requesting jurisdiction/agency and further logistical coordination ensues (i.e. exact location, dates, and times of the training). Additional information, logistics, and/or paperwork may be required and will be coordinated by the training partner with the SAA TPOC or a jurisdiction/agency contact (designated by the SAA TPOC).

For State Sponsored Courses:

An interested jurisdiction/agency contacts their respective SAA TPOC to request a state sponsored course. It is then at the SAA TPOC's discretion to approve or not approve the training request. If the SAA TPOC agrees to the training request, he/she contacts the SAA TPOC from the sponsoring state (listed in the State/Federal Sponsored Course Catalog) for the specific course to coordinate the exact location, dates, and times of the training.

For Federal Sponsored Courses:

An interested jurisdiction/agency contacts their respective SAA TPOC to request a Federal sponsored course. It is then at the SAA TPOC's discretion to approve or not approve the training request. If the SAA TPOC agrees to the training request, he/she contacts Federal Agency point of contact (listed in the State/Federal Sponsored Course Catalog) for the specific course to coordinate the exact location, dates, and times of training.

For CDP Courses:

Resident Training: Before registering for a program at CDP you must have a FEMA Student Identification (SID) number and a CDP Training Administration System (CTAS) account. If you do not have a FEMA SID or cannot remember your FEMA SID, visit https://cdp.dhs.gov/femasid/. There you will be able to register or retrieve your SID number. Once you have your FEMA SID you can continue with the registration process outlined below.

  1. If you have not already, register for a CTAS account at
  2. State, local and tribal students should complete the Training Course Application and Medical Screening Form, filling in the electronic form(s) and printing before submitting. Federal, international and private sector students, contact the CDP at studentservices@cdpemail.dhs.gov
  3. Process the application through your chain of command/local approval authority.
  4. Submit the completed application to your State Administrative Agency (SAA) Training Points of Contact (TPOC)
  5. The SAA TPOC will review the application and forward it to the CDP for scheduling.

 

Non-Resident (Mobile) Training: To begin the process, the jurisdiction, agency, or SAA TPOC contacts the CDP Non-Resident Training Specialist to convey information about the course he/she wants to schedule, the number of people he/she wants to send to the course, and the dates he/she would like to request. In the event a jurisdiction or agency contacts the CDP directly, coordination will be made with the SAA TPOC to prevent conflicts with the state's training calendar. Once CDP and the jurisdiction/agency, and SAA TPOC agree on course availability and dates, the CDP Non-Resident Training Specialist will coordinate directly with the requesting jurisdiction/agency (at the SAA TPOC's discretion) to coordinate the exact location, dates, and times of the training. Additional information and/or paperwork may be required and will be coordinated by the CDP Non-Resident Training Specialist along with other logistical information.

For a full list of available CDP course offerings, please visit http://cdp.dhs.gov/

SAA Contact Information

SAA TPOCs must be aware of any training as it is scheduled in their respective state because they cannot reimburse participants/jurisdictions for training attendance expenses, overtime, and/or backfill, if they are made aware of the training only after it has been delivered.

Find your State Administrative Agency (SAA) Contacts.

Note: If you are a new SAA TPOC, click here for the SAA TPOC registration form.

 

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